Creating a distribution list in Gmail will allow you to send the same message to multiple recipients at once. This is an extremely useful technique so you don’t have to send the same email several times individually or add contacts one by one.
Unlike Microsoft Outlook, Google’s email service does not have a native feature to generate distribution lists. That’s why here you’ll learn a Gmail trick to do it quickly and easily.
How to create a distribution list in Gmail
Don’t miss this practical and complete guide on how to set up a distribution list in Gmail, both on the desktop web version and the mobile app.
From the Gmail web
Before you start, you need to add contacts in the Google Contacts app. You’ll also need to group all recipients under the same label. Here’s how you can do it:
– Go to the Google Contacts web page.
– Check the box next to each contact you want to send the message(s) to.
– Click on the “Manage labels” option, which you’ll find at the top of the screen.
– Choose “Create label” and assign it an appropriate name.
Now follow these steps to send the message:
– Go to your Gmail inbox.
– Click the “Compose” button at the bottom.
– In the “To” field, enter the name of the label you used to categorize all the contacts you want to email and press Enter.
– Write your message and click “Send.”
From the Gmail mobile app
The following explanation applies to the Gmail app, both on Android and iOS:
– If you don’t have the Google Contacts app, you’ll need to download and install it. Alternatively, you can open the web version, as mentioned in the previous steps.
– Once you enter Google Contacts, press and hold the first recipient you want to add to the label, then select the rest.
– Tap the three dots button in the upper right corner.
– Select the “Add to label” option.
– Give the label a name.
Now follow these steps to write the message you want to send:
– Return to the main Google Contacts screen and tap the three dots icon.
– Select the label you created, which should appear under the “Labels” heading.
– Once inside the label, tap the three dots symbol and then tap the “Send email” tab.
– That’s it, you’ll now see the screen for composing a new email. You won’t need to search for the contacts label because it will be added automatically.
– Now, simply write your message and send it.
