Do you feel like you don’t have enough time? If it’s any consolation, I also feel like I don’t know how to organize my time to do everything I want. In fact, many of us end our days with a long list of tasks that remain undone and without having had a moment to breathe.
In our eagerness to maximize the combination of work and personal life, time management becomes an enigma that, in most cases, the human brain is unable to solve. While our lives accelerate, the only solution we have is to turn to technology to solve this problem that seems to have no end.
And speaking of technology, we have created a list of the 10 best apps to get organized, manage time better, increase productivity at work, and even improve our mood.
01. Evernote
This is the best app to organize tasks, ideas, research, and projects. This solution can collect everything from words to images and voice notes. Since we spend most of our time browsing on our phones or computers, it’s also easy to bookmark or capture information from the web page directly from your Evernote account. And best of all, you can sync it with all your devices and stay on top of the things you want.
Cost: Free version available. There are premium versions and business plans from USD 4.99 per month. Compare plans here.
Available on: desktop version and apps for iOS and Android.
02. 1Password
Surely you have an infinite number of passwords, and it is impossible to remember them all. If you intend to write them down, you must be very careful that no one accesses them (certainly it is the most convenient method to remember passwords).
To avoid any “password leaks”, 1Password is your number 1 ally, since it is a super secure application that can store all your passwords as well as other private data such as bank account numbers, credit cards, passports and more). The process is simple: you complete your user information on the web pages and applications you use to log in with a single click. With 1Password, you only need to remember one master password, something that the human brain can handle (at least for now).
Cost: USD 2.99 per month with a 30-day free trial.
Available on: desktop version, synchronization with iOS, Windows, Android, Linux and Chrome OS.
03. SaneBox
As its name indicates in English (sanity box), the objective of SaneBox is to restore meaning to the email messaging process. On average, we spend 28% of our workdays checking our inboxes, which directly undermines our productivity. The SaneBox intelligent filter system can help you stop wasting time through actions such as automatically classifying your emails into different inboxes according to what you need. An example: “Common Projects”, “Newsletter Subscriptions”, “Weekly Statistics Reports”, etc. This way, you can better concentrate on what is most important when you need it.
Other included functions are automatic cancellation of subscriptions, a summary of the informative newsletters that are sent to you and the rescue of emails that entered the spam tray but may be useful. All this will allow you to have a clearer head and thus manage your time more intelligently.
Cost: plans start at USD 59 per year with a 14-day free trial.
Available on:SaneBox can be integrated with your inbox in Google, Office365, iCloud, Yahoo or any other provider on any device.
04. Siri Shortcuts
There is a great way to save time when it comes to doing the same tasks over and over: the solution is to automate them. Siri shortcuts will help iOS users perform their most frequent tasks with just a touch on the phone or a simple question directed to Siri. Some examples of tasks are: routes to return to your house, schedule a meeting virtually, create automatic PDF files from web pages or applications and configure reminders to appear when you arrive at the office. The options are many and varied. Try it for yourself. Above it does not cost a cent.
Cost: free
Available on: iOS.
05. Kiwake
If you are one of those who puts “repeat every five minutes” on the phone alarm or if ten different types of sounds are not enough to wake you up, this is the ideal application. Kiwake is a smart alarm designed to help you overcome these morning problems with a brief but complete activation process.
The application makes you get out of bed by having you take a picture of a distant object, play a mini mental game or read your main goals to motivate you from the moment you wake up. And don’t even think about the “Repeat” button because it doesn’t even exist. You can choose your method to get out of bed and see how you become a morning being in a short time.
Cost: USD 7.99
Available on: iOS.
06. RescueTime
Knowing how to manage time efficiently is worth gold! One of the best tips to get organized and be more productive is to identify where you really spend your time. RescueTime records this information by automatically tracking every minute you have spent using applications and web pages. At the end of the day, it sends a well-detailed report to you or your team that presents an overview of the day and helps make strategic decisions accordingly. RescueTime not only records your hours but includes other functions such as alerts to limit your time on specific sites and the option to block web pages and applications.
Cost: the most basic plan is free but premium plans start at USD 9 per month.
Available on: desktop version.
07. Pocket
When you browse the Internet for work or pleasure you find many things that interest you. That’s what digital marketing is about, of course: distract you and get you to click from one link to another. But managing your time is something serious and you have to concentrate to achieve it by focusing on one task at a time. For this you can use Pocket and save those other articles, web pages and videos that interest you for later viewing when you are really less busy. This is as simple as downloading the application and touching the “Pocket” icon to immediately mark a web page in your feed to which you will return later.
Cost: free.
Available on: applications for iOS and Android, Mac App Store and Amazon.
08. Slack
Slack came into the world to help people work as a team more intelligently. It is a productivity application that improves individual messaging with group chats. Whether about a project, topic or particular team, the application makes team communication flow better. Unless they are done in private, all conversations are open to anyone who is part of the team, which allows everyone to easily access information at any time.
In addition to simple messaging, Slack is integrable with other solutions such as Google Drive, Asana, Outlook and Trello, which allows your business tasks to flow naturally and orderly. The platform is completely secure thanks to its encryption technologies and double authentication. In addition, the login is unique.
Cost: free plans available for small teams. There are standard and advanced plans from USD 6.67 per user per month.
Available on: desktop version also downloadable as an application for your phone.
09. Dropbox
Dropbox is a cloud file hosting platform that solves your storage and collaboration needs. There you can save, edit and explore files from anywhere and with any smart device. You can use it for your personal things or work as a team and leave comments to your colleagues or clients, which saves you time on multiple platforms. When you are connected, you can save any file, from documents to videos, images and more.
Cost: basic plans free with limited storage. Business plans and with more storage start at USD 12.50 per user per month.
Available on: desktop version and applications for iOS and Android.
10. Toggl
Toggl is the ideal application to help you and your colleagues increase productivity by identifying what they are using time in and teaching them how to optimize it better. The solution is very simple -very similar to RescueTime- and the focus is on teamwork. All you have to do is press a button to start your timer in each task. Then, Toggl will break down your data in a report that you can track for more than a few minutes. This way you will understand how much your time is worth and you can also make smarter decisions for the future. This application is available for any device and even presents a Chrome extension. iPhone users can integrate it with Siri. You won’t move a finger!
Cost: plans start at USD 9 per user per month. A free trial option is available.
Available on: desktop version and applications for iOS and Android. Also in Mac App Store and extension of Chrome.
